Summer Camp Policies '09

Imaginat ion Stage is a not-for-profit, tax-exempt, cultural and educational arts organization which does not discriminate on the basis of race, color, ethnic or national group, gender or disability.

REGISTRATION CONFIRMATION/RECEIPT
Students are registered upon receipt of registration form and payment in full. Confirmations of registrations will be sent when a valid email address is provided. To receive written confirmation of enrollment or a receipt for a class, please send a selfaddressed, stamped envelope with registration materials. Additional documentation, if not requested at the time of payment will require a $5 administrative fee.

REGISTRATION DATES/REFUNDS/PAYMENT PLANS
All summer camps and classes are open for General Registration starting January 2, 2009. A complete registration form and payment in full are required. General Registration Refunds: Your full payment will be refunded when a camp or class is already full or cancelled due to low enrollment. If the scheduled time or location of a camp or class is changed after payment has been received, a full refund will be issued upon written request. Otherwise requests for refunds must be made in writing prior to June 1, 2009. Tuitions received after June 1 may be refunded if written request is received at least 2 weeks (10 business days) prior to the first day of camp. The tuition will be refunded less a 15% administration fee. Payment Plans NOT AVAILABLE AFTER APRIL 1: Arrangements can be made to split a family’s total camp tuitions of $450 or more. There is a $15 administrative fee for this service. Both payments must be made by credit card. The first payment (50% of the total tuition plus $15 admin fee) is due at the time of registration. The second payment (50% of the total tuition) will be processed automatically on April 1, 2009. Flex Week dates see website. RETURNED CHECKS There will be a $30 fee for any checks returned by the bank.

SCHOLARSHIPS
Full and partial scholarships are available and awarded on the basis of financial need. Please contact David Markey at dmarkey@imaginationstage.org or 301- 280-1646 to receive an application. All applications must by received by April 20, 2009.

DISCOUNTS
One discount is allowed per registration. Discounts vary by camp/class. Please refer to your camp/class’s page for details.

Refer a Friend Discount: A current or former Imagination Stage student may refer a new student (a student who has never taken a class taught by Imagination Stage before) and both students may receive a $15 discount off their summer tuition. Both the current/former student and the new student must register at the same time and both names must be listed on each registration form. Students are not required to register for the same class.

Multi-Flex Week Discount: Register your child for more than 1 Flex Camp this Summer and you'll save $15 on each additional Flex Camp in which your child enrolls. This offer cannot be combined with any other discount and must be used for Flex Weeks.

Double Session Discount: When a student registers for more than one session of any combination of the following camps, a $100 discount may be taken: Arts Express, Summer Theatre Campus, 3-week Filmmaking camps, Mid-Summer Shakespeare, Summer Musical Review.

Early Bird Discount: Students whose registrations are received by February 13 may receive a discount off their tuition. Discount amount varies by camp. Please see your camp description page details.

Lerner Family Theatre Discount: 5-show subscribers to the Lerner Family Theatre Season may discount $10 off their summer tuition. Subscriber families are allowed this discount one time per year.

ZERO TOLERANCE
In order to provide students with a safe and supportive environment, Imagination Stage maintains a strict “Zero Tolerance” policy in regard to physical or verbal abuse, theft vandalism and the use of any and all illegal substances. Any student found in violation of this policy will be asked to leave the camp, workshop or class and no refunds will be issued.

SUBSTITUTIONS
Imagination Stage reserves the right to make faculty or programming substitutions.

ATTENDANCE/MAKE-UPS
Imagination Stage does not guarantee that classes cancelled due to circumstances beyond our control (i.e., weather, power outage) will be made up; no refunds will be issued. We do not offer make-up classes due to a child’s inability to attend.

LATE PICK-UP
Parents/guardians will be assessed a $10 charge if a child is picked up more than 15 minutes after class/camp ends, and an additions $1 per minute thereafter. Please pick up on time.

INCLUSION
Imagination Stage, Inc. is deeply committed to inclusion throughout our programming. We offer homogenous arts classes for persons with physical, developmental or cognitive disabilities though our AccessAbility program. We request that parents set up an interview about any concerns they may have about appropriate placement. Consistent with the Americans with Disabilities Act (the “ADA”), we will make a reasonable effort to include a student with a disability in our regular programs whenever appropriate. Such determinations are made on a case by case basis determined by the circumstances of the individual student and the program in which the student is interested. If mainstreaming requires a companion (shadow or one-to-one) to enable the student to function in an integrated grouping, that cost is the obligation of the parent or guardian. Consistent with the ADA, no student will be excluded from any course of study solely on the basis of his or her disability. However, should Imagination Stage conclude, after admitting a student with a disability to the program, that the student’s disability or behavior places the student beyond the expertise or capacity of our staff to serve, Imagination Stage reserves the right to withdraw the student from the program and refund any pro-rated tuition. Before registering your child, contact Pam Cohen at pcohen@imaginationstage.org, or Lisa Agogliati, Director of Deaf Access at lagogliati@imaginationstage.org to arrange an interview.

HOLIDAYS AND INCLEMENT WEATHER
On Friday, July 3 Imagination Stage camps, classes, and workshops are cancelled. In the case of inclement weather Imagination Stage may be closed if Federal Government offices are closed. On days in question, please call 301-961-6060 and press 6 for up to date information on closings and delays.

PHOTOGRAPHY AND VIDEOGRAPHY
Imagination Stage reserves the right to use photos and videos taken in camps, classes and performances for promotional and archival purposes only. We regret that the taking of photographs, videotaping and the use of recording devices is not permitted during performances of copyrighted material. Videotaping or the taking of photographs may take place during designated rehearsals, and is left to the discretion of the camp manager and the director. Written notice of any designated rehearsal will be given by the camp manager. However, such video tapes and photographs must be for personal use only and may not be sold, reproduced or distributed.

LIABILITY
Imagination Stage is not liable for the well being and safety of students who are in or around our facilities before a program begins or after a program ends.

RELEASE AGREEMENT
Although every effort is made to provide a safe environment, I recognize there is always a risk of accident. I agree to be responsible for any medical bills incurred resulting from illness or injury during my child’s participation at Imagination Stage. Students are expected to carry their own accident and medical insurance. I release Imagination Stage from any and all liability and/or claims or damages arising out of personal injury of any kind. If necessary, I authorize Imagination Stage to administer first aid and/or authorize medical treatment of my child.